Greenshades Blog


Greenshades Online and changing HR & Payroll processes

Posted on December 28th, 2015

By Justin Kirkland

Justin Kirkland

Justin Kirkland

Greenshades Sales Engineer

Are you a Human Resource or Payroll administrator that constantly has a stack of papers, with employee changes to enter into your accounting package, on your desk? Does it seem like that stack never seems to disappear?

If that is the case, an Employee Self Service (ESS) option may be just what you need to get rid of that chore

Greenshades Online Self-Service portal can be used for viewing employee paystubs, making profile changes, uploading HR documents and more. As an HR or Payroll administrator, this can make your life much easier.

Our Greenshades Online Self-Service portal has grown over the years to become what it is today.

2007- Introduced year-end forms. This allowed employees to log-in and view their tax forms as well as having the functionality for employees to download the forms as well.

2008 – Introduced Employee self-service options

2010 – Merged our ESS options and year-end forms into one easy to use website.

This is our portal today:

Here are just a few modules that our Employee Self Service site offers:

  • Pay Stubs – Sync pay history data from your accounting package to the site for your employees to view and download.
  • Employee Profile – Employees can update their own addresses, emergency contacts, dependents and more. This makes information change forms a non-issue.
  • Direct Deposit – Employees can sign up and manage their direct deposit information right from the website, making paper request obsolete.
  • Employee Documents – Submit electronic versions of forms to easily update HR and Payroll forms, including W-4s and I-9s. Online documents make the new-hire process a breeze and nearly paperless. Allowing for employees to fill out their forms and sign with an electronic signature.
  • Time off – View available PTO balances, request time off with manager approval and see which employees will be off soon in an employee’s department or company-wide.
  • Timesheets – Clock-in and clock-out, submit for manager approval, and calculate overtime.
  • Benefits – Let your employees select their health insurance, retirement, and other benefits easily, according to their eligibility. Have their choices update in your payroll system for the next pay run. In addition, the solution assists in managing ACA eligibility and reporting.
  • Mobile Application – Greenshades also has a mobile app for employees, allowing them to view their paystubs on the go. The app also includes Receipt and Document uploads. Time entry and time off in one easy to use app.

Many of our existing clients have found that our ESS solution has made their lives easier many times over. With 168 new Greenshades Online implementations this year, and thousands of users, Greenshades continues to pave the way in the world of Self-service solutions!

Keep an eye out for more blog post for specific modules coming soon!